A constitution is a basic set of rules for the daily running of your club or group. It details for your members and others the name, objects, methods of management and other conditions under which your club or group operates, and generally the reasons for its existence. It also regulates the relationship between members by setting out the basis for working with other co-members. A constitution can be extremely simple, containing only the basic outline to explain who you are, what you are set up for and important management matters. The extent to which you add detail in the rules depends on the needs or formality at the time of setting up the group, and on your group’s thoughts about the projected needs of the group as it grows.
A constitution can be made up of two parts; the rules which include the basic principles of the group and can be changed only by a general meeting; and the regulations or by-laws which can be changed by the committee. You can place almost anything within a constitution. However, many aspects of your club’s operation are more easily handled outside the formality of the rules. For instance, you would not include the membership charges or club colors in the rules. The rules in your constitution should relate to the administration of the club. They should not relate to the conduct of the activities of the club. Additional non -administrative rules should appear in regulations and by-laws. A clause in the rules empowering the committee to make, alter or delete regulations or by-laws should appear in the constitution. This will be covered in more detail later. Let us now look at a ‘Draft Constitution’.
Features of Club Rules / Constitution:
1.Name of the association-name of association shall be specified in order to distinguish it with others. This name serves as identity to the club.
2.Definitions-Definitions are important as they provide certainty to the meaning, roles, positions etc. in case of ambiguity definition clause might be referred to.
3.Objects of Association-Whatever may be the object of forming an association shall be stated under object clause of the constitution.
4.Powers of Association -The powers conferred on the Association are the same as those conferred by section 13 of the Act, so that subject to the Act and any additions, exclusions or modifications inserted below, the Association may do all things necessary or convenient for carrying out its objects and purposes, and in particular, may:
1.acquire, hold, deal with, and dispose of any real or personal property;
2.open and operate bank accounts;
3.invest its money
5.for membership of Association- Membership of the Association is open to what all kinds of activities and edibility criteria of the members is also stated herein.
Passport photo of all parties.
PAN card of all parties.
Aadhar card of all parties.
Utility bill of Electricity or Telephone.
Valid Address Proof of all the parties.
Valid Driving Licence of all the parties.
Terms and Conditions
Terms and Conditions between the parties.
Other documents will be intimated through e-mail.
A club constitution is a simple document that outlines its functions and the rules under which it will operate. The constitution, alongwith your clubs Policies and Procedures, will help to protect your club members and offices and helpthe club run more smoothly.
Due to the fact clubs have no independent legal existence, the rules of the club (or constitution) are critical as they determine how the officers and other management committee members of the club are appointed. This could result in the committee members being personally liable for the actions of the club.
Once a club reaches a certain size, it becomes necessary to have bylaws. These are rules set by an organization so that it can regulate itself. They ensure that there are certain standards and practices that must be maintained regardless of who is in charge.
What is the aim and purpose of a club constitution?
The constitution covers the fundamental principles but does not provide specific procedures for operating your organization. Bylaws should set forth in detail the procedures your group must follow to conduct business in an orderly manner.